Living by the List

 

I live by lists. Or, rather, I do now.

I came to lists later in life. Lists imposed order on the chaos of my life- on the deluge of commitments and appointments that often left me drowning and gasping for air. So many things were carried away on the currents of life that I found myself overwhelmed, over-committed and sadly, under-performing in many areas of my life.

And then- somewhere along the way- I discovered the magic of the list and now my life is ruled by its rhythms and routines.

As a person who once chafed against the constraints of schedules, worried that they would quash my creativity, I now embrace the list and the order it brings. I have learned to channel my creativity through the list and I am happier and calmer for it. My work is also better.

Now, my morning begins with a meditation and moves into lists.

With my morning coffee, I organize my day (and my thoughts and my life.)

I engage myself in a visualization of my day- where will I go, when and in what order. And as I mentally walk myself through the day, I write down the steps.

My list includes things like “shower,” “eat breakfast” and “call mom”- because you need victories in a day. There is a joy to crossing things off the list and it gives me a little momentum.

Not all the things on my list are easy to do. Sometimes my lists include blogging, client appointments, grading, lecture preparation and housework. On other days my lists include organizing, presenting, networking, and caring for my children. My lists can be subdivided into smaller lists (grade 6 papers, review readings for first half of lecture, promote blog, email son’s teacher, attend coaching conference, read LinkedIn posts, review math facts with daughter). And each task on my list may itself be subdivided when I sit down to do it.

My lists shrink and grow throughout the day as I cross items off and add them on as they come to me.

My lists are connected to yesterday and to tomorrow, with unfinished items carrying over, insisting on being finished and remembered despite the limits of a 24 hour day.

I externalize my memory onto a pad of paper because my own memory seldom can carry all of the things I need it to. My house is littered with notebooks filled with lists. They are the record of my days, weeks, months and years*- of a life full of tasks, accomplishments and meaning.

* Note to self- add throwing away old lists to the to do list.

Paying Attention to STOP Signs

Stop

Before my children could read, they knew what a STOP sign looked like. The bright read octagon with the bold four letters called out to them as a symbol long before they could match the sounds to letters. It’s a sign we all recognize, and I suggest today, one we should bring more readily into our daily lives.

For me, the STOP sign is tied up with the practice of mindfulness. In mindfulness, STOP is a powerful acronym used to help interrupt the cycle of reactivity and bring attention back to the moment.

In mindfulness the acronym has the following meaning:

S = Stop (or pause)
T = Take a breath
O = Observe
P = Proceed

How does this work? Imagine yourself, if you will, in a moment of strong emotion; perhaps your coworker has bailed on a project- leaving you with an extra five hours of work, or maybe your child has forgotten his homework for the 3rd time this week and is giving YOU attitude when you suggest he should be better organized, or perhaps you are at the store and you see the latest technology gadget and you are overcome by the desire to own it. Ordinarily you might find yourself sending out a nasty email to your colleague, yelling at your child or purchasing an expensive product that you do not really need and cannot afford. This is where the STOP practice can help you.

As you get ready to send the email, yell at your child, or head to the check-out counter, take a moment and Stop. Press pause before you move into action. Now that you have stopped, Take a deep breath. Observe yourself. How is your breathing? Notice how your body feels. Notice your feelings and name them (Frustrated, Angry, Desirous). Once you have observed these things, Proceed.

You will be surprised by the power that the STOP method has. By inserting a pause between stimulus and action, we are able to pull ourselves back from actions and words that we might later regret. Additionally, the very acts of pausing and noticing can short-circuit strong emotions and empower our prefrontal cortexes thereby engaging executive functioning skills that manage planning and emotional regulation. Stopping in such a manner often ensures that the way we proceed is more thoughtful and in keeping with our own best interests.

By using this method you may find that the email you send to your coworker is more courteous and productive. You may notice that you are able to diffuse the situation with your child, helping him brainstorm ways in which he can take control of his homework. You may discover that you do not really need to buy the product today and that by waiting a day or two to think over the purchase, you avoid an unnecessary expense.

So next time you are feeling overwhelmed by powerful emotions, summon up your personal STOP sign. Stop. Take a breath. Observe. Proceed. You’ll be glad you did.